Miniature Hereford Breeders Association

MHBA SHOW INFORMATION

NOTE: All MHBA Forms may be requested from the MHBA Secretary

MHBA GUIDELINES FOR NEW SHOW SET UP

MHBA FORM- #2001

1. Begin a new show only if there is interest and so the show can support itself with the breeders within a 300-mile radius of the show location. It is recommended to contact breeders to see if there is interest in and the desire to support a new venue/show.

2. Find out from the venue what their commitments are and what would be required from the MHBA and the Show Superintendent.
For example:

A. What minimum and/or maximum numbers of breeders or animals are required?

B. What personnel does the venue supply? Examples: Judges, ring steward, announcers.

C. What personnel are the MHBA/Show Superintendent required to supply?

D. It is necessary to inform the venue that the cattle need to be weighed and measured, as well as the time frame needed to complete it.

1. The Venue will need to provide a scale.

2. Do they supply the personnel to weigh and measure or is that the responsibility of the Show Superintendent?

E. Will the venue print the Show Program?

F. Does the venue supply:

1) Ribbons and Banners

2) Premium monies. Is it a match situation? (i.e. if they pay $500 does the MHBA or other party need to match it?)

3) Payout Policy. Does the venue do the pay outs, or does MHBA?

3. Establish Dates and Times with venue:

A. Arrival: Date/Time

B. Check In: Date/Time

C. Weigh and Measure: Date/Time

D. Show: Date/Time

E. Release: Date/Time

4. Check the proximity of the stalling and show arena.

5. Establish health requirements, brand inspections, and other special requirements.

6. Complete and turn in MHBA New Show Application for approval a minimum of three (3) months prior to the show.

7. Arrange for hotel accommodations. (optional)

8. Arrange for advertising, such as through the MHBA website, personal contact with local breeders, flyers, etc.

MHBA SHOW SANCTIONING

MHBA FORM- #2002

MHBA Sanctioned Shows are Miniature Hereford shows that the Miniature Hereford Breeders Association recognizes as an official breed show. These shows must adhere to all Rules and Regulations put forth by the MHBA.

How does a show become Sanctioned:

Show must have a Superintendent that has completed the MHBA Show Superintendent contract. See MHBA Form #2000-paper or #2000-Fill in.
Show Superintendents with proposed new shows need to fill out the MHBA New Show Application. See MHBA Form #2003 paper or #2004 Fill in and send completed form to their Regional Director, MHBA President, and Secretary.
Application must be complete and turned in a minimum three (3) months prior to the show date.
The Regional Director for the new show will send the completed application to the current President and Secretary of the MHBA for review if he is in receipt of it from applicant.
When the application passes review, the Regional Director will make a motion to the MHBA for the new show to be Sanctioned.
If the vote by the MHBA board is in favor of the show to be sanctioned, the Regional Director will then inform the Show Superintendent that the show has passed and is now considered Sanctioned. The Regional Director will make sure that the MHBA rules and policies will be put into place and must be enforced and followed.
Following each event, the show superintendent must send (via general mail or preferably email) a MHBA Show Financial Report (see MHBA Form#2006 paper or #2007 Fill in), a show program, and complete list of official placings to the MHBA President, Treasurer, Secretary, and their Regional Director for review. These forms must be submitted no later than 30 days after the show.
A new show must be sanctioned at least three years by the MHBA Board to ensure a future review for sponsorship. No sponsorship money will be provided by the MHBA for at least three years (can be applied for funding in the fourth year).
After the third show is completed and all paperwork turned in, a MHBA Sponsorship application can be completed for the following year. MHBA Form #2009 paper or #2010 Fill in.

MHBA SHOW SUPERINTENDENT GUIDELINES

MHBA FORM- #2005

SHOW DUTY LIST

CHECK-IN: 2 persons

Assist with stall assignments, tie-out assignments, general layout of grounds and provide information packet regarding times for weigh-in, show time, banquets or any other special events and general assistance, if needed.

PROGRAM DESIGNER: 1-2 persons
Design/create a show program prior to the show. A runner can take the completed heights and weight forms to the Program Designer to use in filling in the show program. The Program should be printed, and copies made upon completion of the weights/measures process. The program is to be handed to exhibitors/breeders as soon as available to allow them to check for errors and prepare for classes.

WEIGHT/MEASURE CREW: 5 persons minimum
1 person to call out weights of animal, 2-3 persons to position animal for frame score measurement, 1-2 persons to complete weight/measure forms.

RING STEWARD: 1 person
This person should be familiar with cattle shows. Assist the judge in the ring to position cattle at his/her request. Assist exhibitors if cattle will not walk.

STAGING CREW: 2-3 persons
Line-up cattle in the staging area (the area next to the show ring) in class order as listed in the show program. This may require a person in the stall area as well as a person in the staging area to advise exhibitors of upcoming classes. Remind exhibitors that 1^st and 2^nd place in the class must remain ready to return for the division round. Remind exhibitors that Division Champions and Division Reserve Champions must remain to return for the overall Grand Champion drive.

**For Division round, all 1^st in class animal entries are to be lined up youngest to oldest. 2^nd place animal entries will then enter ring and are to be lined up youngest to oldest. This also applies to the Overall Grand champion Drive.

SHOW RESULTS CLERK/SECREARY: 1 person
Assist the staging crew with placing of classes and divisions so that all exhibitors are ready for return for Division and Overall Grand rounds in proper order, youngest to oldest.

AWARDS PRESENTER: 1 person

Hand out ribbons, banners, etc. at the completion of each class, Division, and Overall Grand Champion Drive.

ANNOUNCER: 1 person
Call for classes-current and staging, keep exhibitors advised of what classes will be entering the ring as the show progresses. Announce placings of each class/Division and Grand Drive.

ARRIVAL AND PROCESSING

STALLING:
If stalling is done by the venue, make sure you have someone to tell exhibitors where they need to go. If you do the stalling, have the charts in a strategic location and assistants to show the exhibitors where they are stalled.

CHECK-IN:

A. Check to make sure exhibitor is a paid MHBA member.

B. Check registration papers at this time.

C. Make sure that there are no substitutions or scratches due to animals not being exhibited.

D. Make sure each exhibitor has their animals weight/measure form and that it is completed for each animal.

WEIGHTS/MEASURES:

A. All animals must be weighed and measured.

B. Exhibitors must bring each animal to the scale with their individual weight/measurement forms filled out. These forms will then be completed by the processing team with them recording the animal's weight and measurement are for that day. The completed forms will then be sent to the Program designer for the information to be entered into the show program.

C. At this time, ear tattoos should be checked.

D. Bulls and steers should be no higher than 48 inches at the hip maximum. Any animals measuring over that amount will be disqualified.

E. Females should be no higher than 45 inches at the hip maximum. Any animals measuring over that amount will be disqualified.

PROGRAM PRINTING:

A. Show programs will be printed based on the completed forms.

B. Each exhibitor will be asked to check that the information on their animal is correct (name, age, and class).

C. The programs will then go to its final printing.

D. Completed programs will be distributed to exhibitors when printed.

DAY OF SHOW

EXHIBITOR MEETING:

If possible, at some time prior to the show, a short briefing should be held for all exhibitors on what the procedures are and what is expected of them. If there is no time to hold a meeting that all exhibitors can attend, then it is suggested that a “Welcome” letter is provided at check-in. This letter should explain what the schedule is for the show (i.e. Where information regarding show questions may be found, time of weights/measures, time of show, banquet times, etc.)

LINING UP OF CLASSES:

A. First class at arena and lined up in order 10 minutes prior to start of show.

B. Second class lined up and ready as soon as first class enters the ring.

C. Third class should be forming in staging area as the first class is entering the ring.

D. Throughout the show the next class to enter the ring should be lined up and ready to go as soon as the prior class enters the ring, with the following class forming at the same time.

E. Each exhibitor is responsible to be ready to enter the arena on time. Know what class is showing and be on the way to the arena when you are the third class out.

F. Exhibitors must have the correct number (#) for the animal they are showing properly displayed on the front of their exhibitor harness before entering the ring.

G. All first and second place animals from classes must remain in the area for the Division Drives. All Division Champions and Reserve Champions must remain in the area for the Grand Champion Drive.

MHBA SPONSOR RULES

MHBA FORM- #2008

MHBA Sponsored Shows are Sanctioned Miniature Hereford shows that are recognized by the Miniature Hereford Breeders Association and receive financial assistance.

How does a show become Sponsored:

Show Superintendent will need to complete the MHBA Sponsored Show Form #2009 paper or #2010 Fill In, and send it to their Regional Director. The sponsorship application must be submitted a minimum of six months prior to the show date.
The Regional Director for the Sanctioned show will send the completed application to the MHBA President, Secretary, and Treasurer for review.
The MHBA Board will review and put the sponsorship decision to official vote.
If approved, the sponsorship from the MHBA money allotment is $400.00 maximum.
The Show Superintendent must complete and send copies of the MHBA Financial Show Report (see MHBA Form#2006 or #2007), a show program, and complete list of official placings to the current MHBA President, Treasurer, Secretary, and their Regional Director each year.
If Show reports and other required information are not received within the required time period, the MHBA has the right to revoke the sponsorship funding.

How to increase Sponsorship funding:

If the show has increased in size and structure, the Show Superintendent may request for their show to be reviewed for possible additional funding. (Note: show Superintendent must have completed all forms and returned all required information required on time and complete each year prior to additional fund request).
If eligible, the show Superintendent shall send completed Additional Sponsorship form (#2011 paper or #2012 Fill In) to their Regional Director.
The Regional Director for the Sanctioned show will send the completed application to the MHBA President, Secretary, and Treasurer for review.
The MHBA Board will review and put the sponsorship decision to official vote.
If rules were followed, polices were met, and paperwork mentioned above was turned in on time, the show can be reviewed for additional funds to help the show grow as the exhibitor numbers and number of head increase. (Please note that additional funding is tied to MHBA funds that are currently available).